Sales Support Teams Collaboration

Why Sales and Support Teams Should Work Together

Here’s a simple question for you. Who suffers when Sales and Customer Success teams are at odds with each other? That’s correct, your business.

The ability to maintain your customers happy throughout their journey and ensure they have a positive experience from day one is a surefire way to grow a loyal customer base and reduce churn. Every successful business will testify that actively measuring customer satisfaction to keep existing customers from churning is much cheaper and easier than acquiring new ones. And it can be achieved by aligning your Sales and Customer Success teams.

Fostering an open communication and collaboration culture between the two teams is critical if you want to avoid the ‘cliff-edge’ experience after the sale. As you know very well, the sale doesn’t stop after the money exchanges hands. In fact, the hard work only begins.  Here is why and how your sales and customer support teams should work together to create a superior customer experience and generate more money.

Salespeople sell

The plain and simple truth is that there’s only one way for any company to grow – that is to acquire new customers. And although the cut-throat sales environment is a thing of the past now, ambitious targets and growth plans often mean that salespeople need to adopt a more aggressive mindset to hit their goals. They pay a great deal of attention to qualifying and closing deals, but have no patience for hand-holding or troubleshooting. The moment a lead converts, it becomes the responsibility of the support team.

The pressure to streamline the sales process and close as many deals in as short a period of time as possible can often result in acquiring customers that are not necessarily the best fit. When these customers realize that the product they just bought in doesn’t meet their needs entirely or they come to think that they’ve been misled, customer support agents are the ones that have to handle complaints and grapple with unpleasant complications. This sort of divide between the two key teams breeds resentment and resistance; and needless to say, a divided company is a bleeding company. 

Sales Support Onboarding

Customer Success Upsell

Wait, what? Let’s go back to customer success for a moment.

There will be no record-breaking upsells or renewals if your customers aren’t satisfied with the main product. The first and most important mission of the customer success team is to ensure the customers are achieving success. And only when they can effectively accomplish their desired goals, your success team can confidently introduce upsell offers. But even if that seems like a logical sequence of steps, a common issue that SaaS businesses must settle on first is who owns upsells.

Ultimately, the only metric that Customer Success teams care about is churn. If customers are churning faster than a company is acquiring new clients, the business will go down under sooner or later. Replacing churned customer by upselling is not an effective tactic. And although this bleak scenario is not a common one, the big questions remains the same: who should handle upsells – customer success or sales?

The main reason why many businesses choose to entrust their Customer Success agents with the responsibility of upselling is that they are close to the customer throughout their entire journey and understand their goals and desires much better than anyone else. The true beauty of upselling is that it feels like natural progression, an easy, logical decision. To make offers that make complete sense to existing customers and elevate their experience of your product, you must have a good understanding of their pain points and struggles. And no one knows your customers better than your Customer Success team.

The tight connection between Sales and Customer Success functions

In the ideal world, Sales and Customer Success teams should work hand in hand. Although salespeople get most of the credit for closing a deal, customer success agents play a vital role in onboarding and educating new customers, getting them acquainted with all the features and making the best use of the product. Without that crucial part of a sale, businesses would sink faster than they could say “ROI”.

Ensuring the customer stays on an upward satisfaction trajectory from the very beginning of their experience is crucial. This begins with the sales team’s thorough and diligent lead qualification and ends with the “I’m just checking in” emails from the customer success agents. A smooth and seamless transition from one team to another is a key requirement for any business that hopes to build a loyal customer base and increase their life-long value to the business. The modern customer is often way more demanding than it is forgiving. Once the deal is done and dusted, the customer should know what follows next and why – even a few days of broken miscommunication can lead to churn.

Sales Support Harmony Importance

No clue how to make these two teams collaborate and coordinate more effectively? Here’s how we handle it at Teamgate.

Helping Sales and Customer Success teams to work together

As soon as a company has more than one person actively approaching a single account, it becomes critical to have the right systems and processes in place to keep track of all that communication and ensure it doesn’t overlap. There’s nothing worse for the customer experience than to contact an account with a new offer when they’re trying to troubleshoot an issue. It makes the customer feel like you don’t care about their goals or product experience – you’re just gunning for their money.

So before you set out to bring your Sales and Customer Success functions closer to each other, ask yourself whether you’re armed with the right tools, systems and processes to make it a success.

Naturally, at Teamgate, we use our smart CRM system to keep up to speed with every team’s actions, collect accurate information and collaborate on various projects. Each time a customer is contacted, the details and outcomes of the interaction must be recorded on the system, so whoever speaks to the customer next, will know exactly what happened and why.

The collaboration between Sales and Customer Success teams has been elevated to another level when we integrated with Zendesk and Freshdesk. These are the two biggest customer support platforms on the market. The integration gives sales teams a complete, 360 view of their accounts by enriching customer data in Teamgate CRM with relevant customer account information from Zendesk and Freshdesk. This means that sales teams no longer need to juggle different tools and platforms to stay up-to-date with customer requests, issues, and relevant activity. Instead, they can tune in to all that information within our CRM.

sales support teamgate zendesk integration

All the valuable customer information, including support tickets, their areas of interest, support issues, deal status and general communication, can be easily accessed within the CRM,  via lead, deal, or people cards, and is there to help sales teams avoid customer experience disasters. Imagine reaching out to a key customer at a sensitive time like when they’re experiencing support issues. The damage could be irreversible.

Besides helping you to improve the customer experience, giving your teams access to the right tools will also reduce the tension and blame games. Using a CRM to bring the two key functions closer to each other, also allows you to look objectively at their performance, identify the weak links and work towards better solutions. Instead of blaming each other for poorly done work, they’ll focus on pursuing and achieving their clearly defined targets. Everybody wins.

Where will you start?

Ideally, your entire business should be geared towards delighting your customers. Putting the customer first does not only mean optimizing your product to perfection. Customer happiness at any given step in their journey, whether they’ve just come onboard or they’re downgrading to a lower plan, is the ultimate indicator of how customer-focused your operations are.

No matter who interacts with the customer, be it a new salesperson or an experienced support agent, the customer should not feel any difference. Working in harmony means that sales and support always stay in the loop, understand the history and context, and share information to deliver delightful customer experience. A prosperous business starts with happy customers.

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Vytautas Ramanauskas

Vytautas is a marketing specialist. A writer by day and a reader by night, he is passionate about helping people in all aspects of technology, sales intelligence, online marketing, and design.
Find him on Twitter @vytautasram